Nonprofit Job Board - Inland Empire

Academy for Grassroots Organizations™ is a nonprofit management support organization, providing a
variety of programs to strengthen communities by strengthening the organizations and leaders meeting
their needs. Our core activities include the following: Providing effective, low-cost training in a variety of
nonprofit management and fundraising topics to assist charitable social service organizations in achieving
the highest levels of effectiveness, sustainability, and impact.

We’re currently looking for an executive assistant to be a supportive force who empowers our senior
leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills
and meticulous attention for details This person should have experience working in an office environment,
performing administrative duties, and providing support to managers. Given the dynamic nature of the
executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the
confidentiality of high-level and operations.

• Manage professional and personal scheduling for CEO, including agendas, mail, email, phone
  calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of
  information to senior executives
• Manage senior executives’ travel logistics and activities, including accommodations,
  transportation, and meals
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing,
  and maintenance of filing system and contacts database
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site
• Gather documentation to prepare for meetings and coordinate with Board of Directors

Objectives of this role

• Support the CEO primarily and provide additional support to executive team members, as
  directed, to ensure that organizations goals and objectives are accomplished and that operations
  run efficiently
• Maintain and refine internal processes that support the executive director and board, coordinate
  internal and external resources to expedite workflows
• Manage communication with employees by liaising with internal resources with internal and
  external executives on various projects and tasks
• Plan and orchestrate work to ensure that CEO and board members’ priorities are met,
  organizational goals are achieved, and best practices are upheld..